Smith Family Reunion · Fairmont Southampton · Jul 26–29, 2026 · 50 guests
✦ Destiny active
12
Active programs
8
In progress
3
Need attention
$284k
Total pipeline
Programs — Destiny watching all
Smith Family Reunion
✦ Active
Fairmont Southampton · Jul 26–29 · 50 guests
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3/5
✦ Transport conflict Jul 26 — Wave 3 vs Welcome Dinner. Recommend dinner at 18:30.
Hartley Wedding
⚠ Action needed
Hamilton Princess · Aug 12–14 · 120 guests
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2/5
✦ No florist assigned for ceremony. 3 matches — Willow Bloom, Floral Edge, Garden & Co.
NexGen Corporate Summit
On track
Rosewood Tucker's Point · Sep 5–7 · 80 guests
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4/5
✦ All vendors confirmed. Ready for proposal — est. value $42,000.
Quick create
Describe your event — Destiny fills Step 1 automatically
✦ Create with Destiny
Today's agenda
3 items across your programs
· Fix Smith Reunion transport (Step 3)
· Assign Hartley florist (Step 2)
· Send NexGen proposal (Step 5)
Program info — Destiny auto-fill active
✦ Detected "Smith Family Reunion, 50 guests, Fairmont Southampton, Jul 26–29" from your description. Purple fields were filled by Destiny — review and confirm.
✦ Detected 50 guests flying in from 4 origin cities. Pre-checked group rates with British Airways, American Airlines, and Delta — I've pre-loaded the best options below. Total savings vs individual bookings: ~$4,200.
Departs 07:30 LHR · Arrives 10:45 BDA · British Airways
14 seats secured
Economy
10 seats · $890/pp
Business
4 seats · $2,400/pp
Group saving
−12%
✓ Block confirmed✦ Send itinerary to guests
✈
AA104 — New York JFK → Bermuda
Departs 09:00 JFK · Arrives 12:15 BDA · American Airlines
12 seats secured
Economy
12 seats · $620/pp
Business
0 seats
Group saving
−15%
✓ Block confirmed✦ Send itinerary to guests
✈
DL78 — Atlanta ATL → Bermuda
Arrives 12:15 BDA · Delta · ⏱ Group rate pending 3 days
10 seats · Pending
Group rate request sent Jul 10. Delta typically responds in 3 business days. Individual price: $780/pp — group target is $660/pp.
✦ Chase Delta✦ Find alternative
Jul 29 — Departure blocks
2 departure flights · 50 guests · all confirmed
✓ Fully covered
BA2348
Dep 11:30 · 28 guests
AA105
Dep 14:45 · 22 guests
✦ Destiny flight insights
Routing 50 guests through Bermuda L.F. Wade Airport (BDA). Group rate savings so far: ~$4,200 vs individual bookings.
Origin cities
🇬🇧 London (LHR)14 guests · confirmed
🇺🇸 New York (JFK)12 guests · confirmed
🇺🇸 Atlanta (ATL)10 guests · pending
🇺🇸 Miami (MIA)2 guests · no block yet
Other / unknown12 guests
✦ Upsell: Business class for elders
For multi-gen family reunions, upgrading senior family members (65+) to business class is a consistently high-satisfaction touch. Estimated for 4 guests on BA: +$6,240.
✦ Suggest upgrade options
Search group rates
✦ Search with Destiny
Miami block — 2 guests
2 guests from Miami have no group block. Next available: AA direct MIA→BDA at $540/pp (individual).
✦ Book Miami guests
✦ Synced with Fairmont Southampton — group block confirmed Jul 26–29. Room assignments pre-mapped from guest registrations. 5 rooms still unassigned — awaiting guest room preferences.
Transfer timeline built from 38 confirmed arrivals · Wave 3 conflict unresolved
⛔ Wave 3 vs Welcome Dinner (15 min)✓ Shuttle A 16-seat confirmed✓ Shuttles B+C confirmed⏱ 12 guests missing travel details
1 conflict
4
Need to Order — 3 vendors unresolved
6 confirmed · 1 pending reply · 1 drafted not sent · 1 no supplier assigned
⛔ Bermuda Ocean Adventures — 3 days no reply⛔ ZGF Productions AV — not sent⛔ Beach Bonfire — no supplier✓ White Horse Tavern confirmed✓ Bermuda Sports Co. confirmed
3 blocked
5
Finish — Proposal ready, blocked by Step 4
Proposal, contract, invoice and brief all drafted by Destiny · Sunset Cruise marked est.
⏳ Waiting on Step 4 resolution✓ Proposal drafted $42,850✓ Contract terms set⏱ Cruise line est. pending
Pending
Issues — 3 critical · 4 warnings
⛔ Transport conflict — Wave 3 vs Welcome Dinner
Wave 3 lands 17:45, dinner starts 18:00, transfer takes 25 min. Guests will be 10 min late.
⛔ Bermuda Ocean Adventures — 3 days no reply
Sunset Cruise ($6,000) sent Jul 12, no response. Blocking invoice and Step 5 proposal accuracy.
⛔ ZGF Productions AV request not sent
Request drafted on Jul 14 but never sent. $2,800 vendor. Event is 12 days away.
⚠ Beach Bonfire supplier unassigned
Activity is on Jul 26 itinerary at 20:30 but has no supplier. Island Lights Co. is available.
⚠ Delta DL78 group rate — day 3 of 3
10 Atlanta guests. Group rate request sent Jul 10 with no reply. Deadline today.
⚠ 5 hotel rooms unassigned
Superior Garden View × 5 — guest preferences not yet submitted. Fairmont needs assignment by Jul 20.
⚠ 12 guests missing travel details
No flight or arrival info. Cannot confirm shuttle sizing or assign Wave groups for these guests.
✦ 7 upsell opportunities identified
Photography, beach cabana, kids coordinator, gift bags, penthouse, amenities, meal plan — ~$15,700 potential additional revenue.
✦ Destiny's program assessment
The Smith Family Reunion is 72% ready — a strong foundation with three critical blockers. The program is well-structured: itinerary is complete, two flight blocks are confirmed, and the Fairmont hotel block is secured at an 18% group discount.
The 3 critical issues must be resolved before the proposal can be sent with confidence: the Wave 3 transport conflict will leave 2 guests stranded during the Welcome Dinner transfer; the Bermuda Ocean Adventures reply is now overdue and holds up the $6,000 Sunset Cruise line in the invoice; and the ZGF AV request has been sitting unsent for 4 days with the event 12 days away.
Once these three are resolved — which I can do in one click each — the program jumps to 92% health and the proposal is ready to send to LF Smith.
— Destiny · Smith Family Reunion analysis · just now
Budget & financial snapshot
Total budget$48,000
● Confirmed vendor spend$18,200
● Pending vendor spend$9,600
● Transport + AV + DMC fee$12,050
83% committed$8,150 free
Projected program total$42,850
Deposit due Jul 20 (20%)$8,570
Group travel status
✈ Group Flights
1 pending
BA2347 London → BDA14 seats ✓
AA104 New York → BDA12 seats ✓
DL78 Atlanta → BDA10 seats ⏱
Total group savings−$4,200
🏨 Hotel Block — Fairmont
5 unassigned
Deluxe Ocean View × 14Assigned ✓
Junior Suite × 5Assigned ✓
Superior Garden View × 5Unassigned ⏱
Group rate saving (−18%)$6,720 saved
✦ Revenue opportunities identified
Destiny found 7 upsell opportunities tailored to this Family Reunion profile — ~$15,700 potential additional revenue